FESTIVAL CHECKLIST

Before the Festival:

  • Read the Director's Packet THOROUGHLY. Directors are to be the ONLY person to register your troupe on Cvent.
  • Send a Thespian Festival Information Letter to your Thespians; edit to fit your troupe and school. (Included in Director's Packet)
  • Make copies of the Thespian Festival Registration Form, the Consent & Acceptance Form **,  Festival Rules & Code of Conduct and Social Media Policy to give to delegates (included in Director's Packet)
    • **You may VIEW the Consent & Acceptance Form only. Go to File and download as a Word Doc to edit. Do not email asking for access to the document. 
  • Have a Festival Meeting with your delegates to collect their registration and Consent & Acceptance Form (the earlier the better!)
    • Suggestion: make a Google Registration Form to save paper! 
  • Collect registration fees from each student
  • Arrange transportation to Grapevine (add cost to registration forms that you give to delegates)
  • Register through Cvent – use forms provided in the Director's Packet to aid in registration (Registration opens Sep 1)
  • Submit titles for Performance Individual Events - see Competitions
  • Complete Main Stage Performance Submission & Main Stage Adjudication request
  • Submit Play Marathons titles
  • Submit Workshop Proposal(s) - If you teach three (3) workshops, your registration fee will be waived!
  • Include fees for Play Marathons, Main Stage Adjudication, and National Adjudication
  • Get a check cut for the total registration
  • Obtain signatures for the Troupe Participation Agreement Form(director, administrator)  
  • Postmark your payment to Amy Jordan, Chapter Director by October 27, 2017; include check and the Troupe Agreement Form.
    • Make sure that you have your finances taken care of BEFORE you get to Festival!
  • Have a second meeting just before Festival to review Festival Rules, Code of Conduct & Social Media Policy and to collect Consent & Acceptance Form
  • Make THREE (3) copies of the Consent & Acceptance Forms. 
  • Mail one copy of your Consent & Acceptance Forms to Vicki Kirkley at 

Vicki Kirkley
McKinney Boyd High School
600 N. Lake Forest Blvd
McKinney, Tx 75071

  • Create a notebook or file for the Festival which includes:
    • One copy of the Consent Form for your troupe members to keep behind their badges at Festival.
    • One copy of Consent Forms for you to have on hand in the event of an emergency.
    • Copy of registration information
    • Copy of payment information
    • Copy of the Troupe Participation Agreement
    • Suggestion: make a contact list with your cell number and other chaperones’ cell numbers for every person in your group
      • Distribute to the troupe when you pick up nametags
      • Instruct everyone to put the contact list behind their name, along with their Consent & Acceptance Form.
  • Arrive at Gaylord Texan Resort & Convention Center  no later than 8:00 AM on Thursday, November 15, 2017!
  • Festival STARTS at 8AM!
  • Festival will end at 7 pm on Saturday, November 18, 2017. 

Mail all correspondence to EXCEPT FOR THE CONSENT FORMS to:

Amy Jordan
Denison High School
4200 N. State Highway 91
Denison, TX 75020